By Kellen Beck Microsoft PowerPoint presentations have the ability to be exciting, stunning and captivating when done right.
Make sure slide contents can be read in the order that you intend. Use the Accessibility Checker to find slides that have possible problems with reading order. When someone who can see reads a slide, they usually read things, such as text or a picture, in the order the elements appear on the slide.
In contrast, a screen reader reads the elements of a slide in the order they were added to the slide, which make the best powerpoint presentation be very different from the order in which things appear. To make sure everyone reads the contents in the order you intend, it's important to check the reading order.
Set the reading order of slide contents When creating a new slide, use the built-in slide designs. PowerPoint contains built-in slide layouts that you can apply to any slide.
When you use them with a new slide, these layouts automatically make sure that the reading order works for everyone. Use built-in slide designs for inclusive reading order Add meaningful hyperlink text and ScreenTips. To determine whether hyperlink text makes sense as standalone information and whether it gives readers accurate information about the destination target, visually scan the slides in your presentation.
People who use screen readers sometimes scan a list of links. Links should convey clear and accurate information about the destination. For example, instead of linking to the text Click here, include the full title of the destination page. You can also add ScreenTips that appear when your cursor hovers over text or images that include a hyperlink.
Add hyperlink text and ScreenTips Ensure that color is not the only means of conveying information. Switch to the View tab and select Grayscale.
Visually scan each slide in your presentation for instances of color-coding. People who are blind, have low vision, or are colorblind might miss out on the meaning conveyed by particular colors. For headings, consider adding bold or using a larger font.
Use sufficient contrast for text and background colors.
To find insufficient color contrast, use the Accessibility Checker. Use strong contrast between text and background, so people with low vision can see and use the content.
Use dark text on a white or off-white background, or reverse it and use white text on a dark background. White and black schemes also make it easier for people who are colorblind to distinguish text and shapes.
Give every slide a unique title To find slides that do not have titles, use the Accessibility Checker. People who are blind, have low vision, or a reading disability rely on slide titles to navigate. For example, by skimming or using a screen reader, they can quickly scan through a list of slide titles and go right to the slide they want.
Hide a slide title Use a simple table structure, and specify column header information. To ensure that tables don't contain split cells, merged cells, nested tables, or completely blank rows or columns, use the Accessibility Checker. Screen readers keep track of their location in a table by counting table cells.
Blank cells in a table could also mislead someone using a screen reader into thinking that there is nothing more in the table.
Screen readers also use header information to identify rows and columns. Use table headers Use a larger font size 18pt or largersans serif fonts, and sufficient white space. To find potential issues related to fonts or white space, review your slides for areas that look crowded or illegible.
They often see text merge or distort. For people who have dyslexia or have low vision, reduce the reading load.
For example, they may benefit from familiar sans serif fonts, such as Arial or Calibri. Avoid using all capital letters and excessive italics or underlines. Include ample white space between sentences and paragraphs.To make your presentation stand out visually, use and choose these carefully: Fonts: Use your own font instead of the default fonts on your computer.
Introduction. Microsoft PowerPoint is one of the most popular tools for creating slide show presentations. It is often used to organize thoughts for a meeting or lesson, to present key points in a live presentation, and even to create handouts.
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A photo presentation being created and edited in PowerPoint , running on Windows (Build ) / September 27, ; 45 days ago (). Edit Article How to Make a Great PowerPoint Presentation.
In this Article: Create Your Narrative Utilize the Format Nail Your Presentation Sample PowerPoint Presentations Community Q&A PowerPoint is a Microsoft Office Suite program which is used to make presentation slideshows, combining text and images to create captivating and motivating presentations.